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Stanion C of E Primary School

'Love the lord your God with all your heart, with all your soul, and with all your mind.'

Stanion PTA Committee

Stanion C of E Primary School And

Stanion Village Hall Committee

Summer Fete Meeting

Date: 30.05.18

Venue: Stanion Village Hall

Present:

Len, Joyce, Jo, Amy, Matt, Steph

Agenda:

Summer Fete 23.06.18

Minutes of Meeting:

Stalls

  • Joyce has booked a crêpe stall.

  • The Village Hall Committee will run a cake and Jam stall between them and their volunteers.

  • Jo has confirmed bookings with Rainbow Maize and Rosie's Rides.  Rainbow Maize will share 20% of profits, Rosie's Rides will share 10% of profits and will be providing a sweet stall.

  • Jo has not heard further from the Slushie Van.

  • There are 10 stalls booked.

  • Amy to find out how many stalls school will require for the enterprise project for year 6 students.

  • The church and school will run a tombola jointly.  Jo advised that the church have already started collecting donations.  Amy will arrange for donations to be requested from parents of school children.

  • Stalls will be in the Village Hall

Bouncy castle

  • Amy confirmed bouncy castle booked.  Len advised there will need to be a named person for insurance purposes because the bouncy castle is unmanned.  Len will send over details to Amy.

Dance Performance

  • Dance performance from dance school arranged by Steph will attend to perform at approximately 1pm.  They will perform 4 dances.  They will bring their own sound system, or we may need to borrow the school's.  To be confirmed by Steph.

Competitions

  • Len and Joyce would like to run a photographic competition with a theme of Stanion and the surrounding areas.

  • Discussed a colouring competition for children.  Cheap pencil crayons and felt tip pens to be purchased.

Face painter

  • Steph has arranged a facepainter to attend.  Amy has also been in contact with the face painter.  She has confirmed that she will attend for the whole time of the fête and can be indoors or outdoors.  She will charge for Facepainting and Steph will confirm if she will pay a stall fee or share her profits.

Food and Beverages

  • We will just leave cafe Allez to serve hot drinks & cakes, will not request they provide sandwiches

  • Len will arrange to buy ½ a dozen bottles of PIMMS to be sold at the bar.

  • Amy will arrange to purchase 10 more tins of hot dogs to be added to the left over tins from May Day.  Will also purchase more rolls.

  • Len will arrange to purchase ice-cream to be sold.

Raffle Prizes

  • Raffle prizes so far: Steph has arranged the following donations: Coline's Beauty Lounge - £20 voucher, Lilly’s Lashes - £20 voucher, Emma's Sweet Treats - a cake of your choosing, Forgot Me Not Florists - the donation T.B.C, Tesco - T.B.C.  Amy has arranged the following donations: Dovecote Farm - a cream tea, West Lodge Farm - a day pass, Ise Garden Centre - donation T.B.C closer to the time, Thornhill Arms - T.B.C.

  • Amy has also contacted The Holiday Inn, Kettering Park House, Wicksteeds Park and Asda for donations, but has not received responses to date.

  • Jo has arranged the following donation: Magpie Nails - £18 voucher.

  • Joyce will contact stall holders to confirm if they will make a donation to the raffle.

Other Attractions

  • There will be a Fire Engine to attend on the day.  A corner of the car park will be cordoned off for this.

  • The model railway will attend.

Advertising

  • Len will send over the details for the leaflets to be printed to Amy to be passed on to Matt to design.

  • Matt will set up an event on the PTA Facebook page.

  • Len advised that the Parish Council have offered to sort advertising banners

  • The front page of the leaflet will be enlarged and used on the notice board outside the Village Hall.

  • Jo advised it would be worth contacting Northampton and Corby Radio and asking them to advertise the fête.  Jo is going to arrange for her Mum to call.

Set up

  • Inside the hall can be set up Friday evening

  • Stall holders have been told they can arrive from 10.30am on Saturday.

Support on the day

  • Help will need to be arranged for: the bar, bouncy castle, selling hotdogs and ice cream, tombola and raffle, cake and Jam stall - Village Hall Committee to cover this stall.

  • Amy will see what help she can arrange from PTA members and anybody else.

  • Amy will arrange for raffle tickets to be sold at school after school the week before the fête.  

  • Len/Joyce will arrange raffle tickets to be available to Amy at the next meeting.

Next meeting

  • The next meeting is set for Thursday 14th June at 7.30pm at the Village Hall.


 

  • Bronze Award
  • Healthy Schools
  • School Games Silver
  • School Achievement Award
  • Investors in  People
  • The Diocese of Peterborough